Home » About ICP14 » Code of Conduct

Expected behavior

  • Treat everyone with respect. Discrimination, harassment, bullying, coercion, intimidation, censorship and plagiarism are considered unethical behaviors.
  • Respect your fellow participants by using good practices for intercultural collaborations.
  • Be mindful of your surroundings and of your fellow participants.
  • Provide your true professional identity, affiliation, and, where appropriate, contact information, at registration, and during attendance and participatory sessions, as required.
  • Respect the rules and policies of the meeting venue, hotels, ICP14 contracted facility, online platform, or any other venue.

Photography guidelines and best practices

Photography by individuals for personal use and for social media is allowed at social events, as well as at the conference venue throughout the event. Additional uses of photography at ICP14 are permitted with the following guidelines:
  • Photography for personal and social media use is permitted throughout ICP14  – including plenary, perspective and keynote talks and poster sessions – unless the presenter has opted to be excluded.
  • Attendees are expected to honor the preference of any presenter who has indicated “no photo.” ICP14 will support and enforce this expectation.
  • The presenter must be identified by name when a photograph of the presenter, presenter’s slides, or poster is shared on social media or elsewhere.
  • Attendees should be respectful and considerate of others. Do not use flash, block attendees view of presenters when capturing photos, or otherwise disrupt presentations.
  • Do not photograph individuals under 18 years of age without explicit verbal or written permission of a parent or guardian. If in doubt, ask.

Photography permission

Permission is understood to be granted unless the following conditions apply:

  • The presenter has affixed a “No sharing” image provided by ICP14 to the poster or presentation.
  • The presenter, and/or the convener on behalf of the presenter, explicitly states to the audience their preference for no photographs.

Due to the fact that attendees often come in and out of the room during sessions, ICP14 recommends that presenters affix the “No sharing” image provided by ICP14 on all slides to ensure that attendees are aware of the presenter’s preference.

Limits to audio and video recording

Audio and video recording by individuals for personal use and for social media use is allowed only at social events. Audio and video recording can be disruptive to the presentation and the attendees, and in addition, there are legal considerations that preclude attendees from making recordings.

The following limitations and exceptions apply to audio/video recording:

  • Recording of plenary, perspective and keynotes talks is not allowed for personal, social media, or any other use
  • Be respectful and considerate of others. 
  • Do not record individuals under 18 years of age in any setting without permission of their parent or guardian. If in doubt, ask.
  • ICP14 staff and contractors who capture content from plenary, perspective and keynotes lectures are excluded from this prohibition.

Conference  guidelines on social media

We welcome social media use at ICP14 conference, including live tweeting. Use includes the scientific settings (plenary, perspective and keynote talks and poster sessions) and the social events (icebreaker, City of Bergen reception, conference dinner and the palemusicology concert).

In particular, we ask social media users to adhere to the following:

  • Use the appropriate meeting hashtag, i.e., #ICP14
  • Employ commonly used hashtags that relate to the content to increase engagement.
  • Treat all participants, attendees, exhibitor and ICP14 staff with respect and consideration, valuing a diversity of views and opinions.
  • Be respectful and collaborative; communicate openly and with respect for others, critiquing ideas rather than individuals.
  • Avoid personal attacks directed toward other attendees, exhibitors, ICP14 staff and venues providers.
  • Credit (identify) presenters by name.
  • Do not take or share photographs of individuals under 18 on social media without explicit verbal or written permission of a parent or guardian.